Rwanda: Director of Finance and Administration

This position provides oversight to and assumes responsibility for all finance and administrative work led by Heartland Alliance International (HAI), including finance and budget, administration, transport, IT communications and compliance with local laws and contractual obligations. The general purpose of the job is to ensure quality services through effective financial management and policy compliance. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below. This position reports directly to the Chief-of-Party.

Essential Duties and Responsibilities

Finance (60%)

• Ensure the achievement of financial expectations/requirements from multi-lateral donors, including preparing reports and audit documentation;

• Responsible for timely and accurate financial statements and bank reconciliations;

• Ensure that all financial documents requested by HAI Headquarters in Chicago are delivered in a timely manner;

• Responsible for final review and submission of monthly expense reports and financial projections to ensure staff operations are adequately funded;

• Ensure all proper control procedures are implemented;

• Ensure audit recommendations have been implemented;

• Work closely with Financial and Accounting Services (FAS) to develop financial controls and processes/procedures and ensure correct implementation in the field offices;

• Oversee compliance of all purchases and procurement carried out by international programs staff;

• Ensure all expenses are reasonable and allocable, and conform to HAI Accounting principles and guidelines;

• Be responsible for proper documentation of all financial and bank transactions and maintain records that are audit-ready;

• Act as key member of HAI by contributing to overall strategy and providing financial information to ensure well-informed decisions are made;

• Train subrecipients and partners in basic financial management procedures and manage financial reports from partners.

Administration and Human Resources (30%)

• Prepare all expatriate and national staff and employment and consultancy contracts, in accordance with national law and HAI regulations;

• Ensure compliance with local labor, immigration regulations and other matters (e.g. registration, taxation, severance);

• Lead the performance evaluations of finance and administration staff;

• Ensure staff have and are using an active and functional work email account;

• Ensure adequate and proper documentation of all personnel files;

• Maintain oversight of staff rotations, recording personnel leave and absences;

• Establish and maintain a harmonious working environment, seeking to strengthen team building by encouraging active participation and interaction at all levels.

Logistics (10%)

• Ensure appropriate security procedures and protocols are in place, understood and adhered to by all staff**;**

• Be responsible for the management of external contracts and vehicle operations, including documentation, repairs and maintenance**;**

• Ensure management of all office assets and liabilities and ensure proper inventory control;

• Ensure compliance with protocols for all project and international staff travel**;**

• Other duties as assigned.

  Qualifications

  Authorization to work in Rwanda. Master Degree and 5 years of experience or equivalent combination of education and experience. Demonstrated prior experience in financial management. Demonstrated experience in working in different cultural and linguistic settings. Excellent Excel skills required. Prior experience with financial management software desired. Demonstrated ability to work with mathematical concepts such as probability and statistical inference, or to learn how to use software if required. Demonstrated ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions. Demonstrated ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Demonstrated commitment to gender equity and participant-driven programming.

https://chk.tbe.taleo.net/chk01/ats/careers/requisition.jsp?org=HEARTLANDALLIANCE&cws=1&rid=5338